The Meeting Notetaker: A personal assistant in every meeting

Most meetings end with rough notes, lost action items, and follow-ups that fall to whoever scribbled fastest. That work pulls managers and employees out of the conversation in front of them.

The Meeting Notetaker gives everyone on your team a personal assistant in every meeting. It captures the conversation, organizes action items, and keeps everything tidy. Employees stay present. Managers focus on their people instead of their keyboard.

It works across the Leapsome platform, plugging into 1:1s, team meetings, and project syncs. Because Leapsome runs on one connected data layer, the Meeting Notetaker links every meeting back to your goals, reviews, feedback, and people data. So notes turn into something you can act on, instead of transcripts left in a folder.

You'll learn about:

• Automatic transcription, so nobody has to take notes
• Structured summaries of what was discussed, decided, and left open
• Action items captured and assigned in the moment
• Meeting notes that feed into coaching, feedback, and even pre-written review drafts
• Privacy and permissions that follow your existing access controls

Each feature fits the meetings your team already runs. Try what helps today and roll out the rest later.

Why HR teams need a Meeting Notetaker

Meetings are where decisions get made. Where coaching happens. Where culture shows up, or doesn't.

But the work around the meeting eats hours managers and HR could spend with their people. Writing notes. Chasing actions. Summarizing for people who missed it. Reconstructing what was said weeks later when reviews come around.

The Meeting Notetaker solves this by:

• Removing the note-taking burden so everyone can stay present in the conversation
• Turning conversations into clear action items with owners and dates
• Giving employees a clean record of what was decided and what's expected of them
• Giving HR a consistent record across teams without forcing a template
• Connecting meeting outcomes to goals, feedback, and reviews in Leapsome

Transcription that gets out of the way

The Meeting Notetaker joins the call, captures the conversation, and produces a clean record. Nobody has to tab away to type.

Employees can speak freely without worrying they'll forget what was said. Managers can look at their direct report instead of their keyboard. Anyone joining late or catching up later gets a clean, searchable record. It's attached to the meeting and available wherever the meeting lives in Leapsome.

Summaries that show what mattered

After every meeting, the Meeting Notetaker delivers a structured summary. Discussion points. Decisions. Open questions. What's still unresolved.

Catching up only takes a few minutes. The people who were in the room get a clean reference. Employees can return to a 1:1 from three weeks ago and find exactly what was promised. HR leaders running people processes across many teams get a layer of context they can use without sitting in every meeting.

Action items that don't slip through

Every commitment becomes a tracked task with an owner and a deadline. Tasks land where the work happens, linked to goals, 1:1 talking points, or projects in Leapsome.

For managers, that means follow-through without follow-up emails. For employees, it means clarity on what's expected before they leave the call.

[Image placeholder: action items pulled from a 1:1 and linked to goals]

Meetings turn into coaching with the Development Coach

The Meeting Notetaker captures the raw material. The Development Coach turns it into growth.

Once a meeting is captured, the Development Coach surfaces coaching opportunities from what was discussed and prompts managers to share feedback while it's still relevant. All participants see a summary of engagement, meeting quality, preparation, open questions, and clarity of outcomes.

The Development Coach also pulls meeting context into reviews, so reviews reflect months of conversations, not just what happened last week. It pre-writes a review draft based on recent 1:1s, giving employees and managers a full reflection to revise and refine instead of a blank page.

That handoff is what turns a transcript into development. Meetings stop disappearing into notes folders. They start building toward real growth for every employee on your team.

Built on one data layer, with privacy by default

Leapsome connects HRIS, performance, and growth in one platform. The Meeting Notetaker reads context the way a good chief of staff would. It knows whose 1:1 this is, what goals are in play, and what feedback has been shared. That context is what makes the difference between a transcript and a useful, actionable record.

Permissions stay as configured. The Meeting Notetaker only surfaces information the user can already see. Before recording starts, all participants get a clear notice for compliance.

See the Meeting Notetaker in action

The Meeting Notetaker is live in Leapsome today. It's included in the Leapsome platform at no extra cost, and runs on the desktop app or any browser. Book a demo to see how it works with your meeting setup and the rest of your Leapsome data.

👉 See how it works

FAQs

What does the Meeting Notetaker include today?

The Meeting Notetaker joins meetings, transcribes the conversation, generates summaries, and captures and assigns action items. The captured meeting then flows into the Development Coach, which uses it for feedback prompts, coaching opportunities, and review context. We're constantly adding new capabilities.

Will managers need training to use it?

No. The Meeting Notetaker shows up inside meetings managers already run. Summaries, action items, and coaching insights appear in context. Most managers learn by using it.

How does the Meeting Notetaker handle sensitive meeting data?

The Meeting Notetaker follows Leapsome's existing permission model. It only uses data the user can already see and respects all privacy settings. Admins control recording, retention, and which meetings it joins. Visit our Trust Center for details.

What makes the Meeting Notetaker different from standalone notetaker tools?

Standalone notetakers give you a transcript. The Meeting Notetaker gives you a transcript connected to goals, feedback, reviews, and the rest of your people data. It also feeds the Development Coach, so meetings become input for coaching, feedback prompts, and review writing. That's what HR teams need to make sense of conversations across the whole organization.

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