This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process and how that is handled from our end.
The controller under data protection law is:
Leapsome GmbH
Brunnenstrasse 153, 10115 Berlin
Phone: +49 30 311 960 34
Commercial register entry number: HRB 187546 B
Registration Court: Amtsgericht Charlottenburg
Data Protection Officer: Steven Bressner, Simpliant
Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not considered personal data.
There is no legal or contractual obligation to provide us with this data. However, we can only consider your application if you have provided the necessary data. Which data is required is described in the application process, trough which you have or will submit the data yourself. Your personal data will not be used for automated individual decision-making including profiling.
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing offer letters and contracts.
By submitting an application via our career page, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.
In particular, the following data is collected during this process:
name (first and last names), e-mail address, phone number, LinkedIn profile (optional), channel through which you found us
Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address and other.
Only authorized HR staff and/or internal and external staff involved in the application process have access to your data.
The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.
Your data will be stored for a period of 180 days after the application process has been considered concluded, This is usually done to fulfill legal requirements and/or defend ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data, unless you have given your consent to store your data in our talent pool. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).
Should you be offered and accept a position with us during the application process, we will store the personal data collected in our ATS and in our HRIS as part of the application process for at least the full duration of your employment.
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Ashby Inc. in the United States of America, which offers an applicant management software solution (see Ashby data privacy policy). In this context, Ashby is our processor under article 28 of the GDPR. In this case, the processing is based on an DPA arrangement for the processing of orders between us as the controller and Ashby.
Additionally, data transmitted as part of your application will be transferred using TLS encryption to Juicebox App, Inc. in the United States of America. Juicebox App, Inc. offers the platform PeopleGPT that helps us automate our sourcing and outreach practices (see Juicebox App, Inc. privacy policy). In this context, Juicebox App, Inc. is our processor under article 28 of the GDPR. The processing is based on an DPA arrangement for the processing of orders between us as the controller and Juicebox App, Inc.
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed during this online application process, please refer to our Data Protection Officer (see item 2).
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.
In addition to this data privacy statement, please view our general data privacy statement at https://www.leapsome.com/privacy.